Jobs & Internships
Operations Coordinator
Worcester Polytechnic Institute
The STEM Education Center endeavors to transform STEM education to be meaningful, inclusive and impactful through PreK-12 teacher education. The Center’s Operations Coordinator manages the daily operations of the Center and is the primary contact to stakeholders and partners who engage with the Center. They provide administrative, marketing, and budgetary/financial support for the Center’s operations. In addition, the Operations Coordinator serves as the program manager for the Central Massachusetts STEM Network (CMSN) Ecosystem, as well as supporting other growth areas of the Center.
Applications are being reviewed. Deadline to apply is November 9. 2024.
WPI is passionate about creating an inclusive workplace that promotes and values diversity. We welcome candidates who can support our commitment to belonging, equity, diversity and inclusion.
Manages STEM Education Center’s office operations and records
- Oversee the daily operations and administrative tasks of the STEM Education Center, ensuring efficiency and accuracy through emails, calendar meetings, phone calls, and voicemails.
- Coordinate the logistics for Center team meetings, programs, and events and work with campus partners to fulfill Center needs.
- Facilitate interviewing, hiring, and onboarding of new Center employees.
- Oversee the supervision of Center student assistants through training and delegation of work.
- Maintain a welcoming and inclusive office environment for Center members and guests.
Oversees purchasing, finances, and accounts payable
- Monitor Center accounts monthly and rectifies discrepancies.
- Manage financial processes and contracts aligned with university and Center policies.
- Create budget documents and analyses to support the Center’s budget planning and reporting.
- Support team members in creating and monitoring customer invoices as well as submitting supplier invoices in Workday.
Manages Center Communications, Marketing, and Events
- Support Center-wide communications by producing monthly newsletters, maintaining Center email lists and CMSN Ecosystem member database, promoting the Center via social media, managing promotional materials, and preparing for exhibiting at conferences & literature tables at events
- Assist routine web communications including posting announcements and updating main Center webpages.
- Coordinate Center events for the program participants and guests by assisting them with event logistics, information requests, and catering requests.
- Participate in and contributes to WPI committees, initiatives, and goals contributing to WPI and Center strategic initiatives.